Loans & Reimbursements
Give salary advances and loans with automatic EMI recovery, and pay out approved expense claims through payroll.
Loans & Salary Advances
Manage at Payroll → Loans.
Create
Click to add a New Loan / Advance — pick the Employee, a Type (Salary Advance, Personal Loan, Emergency Loan), then set the Amount, EMI Amount, Tenure (months), optional Interest Rate (%), and a Reason.
Approve
Pending loans require approval before recovery begins.
Recover
Each payroll run deducts the EMI automatically (shown as Loan Recovery on the payslip). You can also Record Recovery manually for out-of-band repayments.
| Status | Meaning |
|---|---|
| Pending | Awaiting approval |
| Active | Disbursed, EMIs being recovered |
| Completed | Fully repaid |
| Closed / Written Off | Manually closed or forgiven |
Reimbursements
Manage at Payroll → Reimbursements.
- Click Submit Reimbursement Claim — choose the Employee, Category, Amount, Receipt Date, optional Receipt Number, and a Description.
- A reviewer opens the claim and, in the Review Reimbursement dialog, adds an optional comment and approves or rejects it.
- Approved claims are paid out in the next payroll run and appear under Reimbursements on the payslip.
Claim statuses: Pending, Submitted, Approved, Rejected, Paid, Cancelled, and Partial.
Outstanding loan balances are automatically recovered from the employee’s final settlement on exit.