Employment Contracts
Every payroll-relevant fact about an employee lives on their employment contract — designation, working hours, salary structure, leave policy, and bank details.
Creating a Contract (Contract Wizard)
Launch the Wizard
Go to Payroll → Contracts and click New Contract. Optionally use “Quick Start — Apply a Template” to pre-fill every step from a contract template.
Employee
Pick the employee and set Contract Type, Start Date, Designation, Department, Pay Cycle, working hours/days, break rules, Shift Start Time, and bank details.
Salary Structure
Choose a Salary Template and enter the Annual CTC — the monthly breakdown is calculated automatically. See Salary Structures.
Leave Policy & Holidays
Assign the Leave Policy, toggle the Late Coming Policy, and set the Holiday Calendar Year.
Review & Create
Confirm the summary and create the contract.
Contract Statuses & Actions
Contracts move from draft through pending signature to active, and display employment statuses such as Active, On Notice, Suspended, Terminated, Resigned, and Expired.
| Action | What it does |
|---|---|
| Edit Contract | Update employment status, dates, pay cycle, bank details, Include in payroll, and Apply late-coming policy |
| Revise Contract | Creates a new contract version with an Effective From date and Revision Type (Salary Revision, Promotion, Role Change, Working Hours Change, Other) |
| Hold Payroll / Resume Payroll | Temporarily excludes the employee from payroll runs, with a reason |
| Terminate Contract | Ends the contract (used with Settlements & Offboarding) |
Revisions keep full version history per employee, and back-dated salary revisions generate arrears in the next payroll run.
Contract Templates
At Payroll → Contract Templates, define reusable defaults: contract type, salary structure, leave policy, holiday calendar year, pay cycle, currency, default CTC, hours/day, notice and probation periods, and — for contractors — a Billing Type (Hourly, Daily, Fixed Project, Retainer) and Billing Rate.
Contractor Invoices
Payroll → Contractors lists monthly Contractor Statements — contractor, designation, pay cycle, annual value, monthly amount, status, and contract period — so contractor payouts are tracked alongside employee payroll.
Attendance and payroll both require an active contract — set contracts up before deriving attendance or running payroll.