Employee Records
Each team member has an employee profile that brings their contract, HR policies, compliance documents, and work history together in one place.
Profile Tabs
Open any user from the team directory to see their profile:
| Tab | Contents |
|---|---|
| Overview | Basic details, role, and department |
| Contract | Active employment contract and version history — see Contracts |
| Policies | The leave policy, holiday calendar, working-hours, and late-coming rules that apply to this employee |
| Documents | Compliance documents with verification status and expiry tracking |
| Work Logs | The employee’s time-tracking work calendar |
Employees see the same view of their own record at Payroll → My Profile, including a compliance completion indicator.
Employee Documents
The Documents tab tracks compliance paperwork per employee — ID proofs, education certificates, and anything else you define.
Upload
Choose the document type, attach the file, and record details like Document Number, Issue Date, and Expiry Date.
Verify
A reviewer opens the document, checks the attached file, and records a Decision — documents move from Pending to Verified, or are rejected with a Rejection Reason.
Track Completion
The profile shows Mandatory Completion — how many required document types have been uploaded and verified — plus upcoming expiries.
Document Types
Define what paperwork you collect at Settings → Payroll & HR → Document Types: name, code, category, sort order, and whether each type is Mandatory or Has Expiry. See Payroll Settings.
When someone leaves, use the profile’s offboarding flow to reassign their open work — see Settlements & Offboarding.