Gate Pass
Manage visitor and material gate passes for your premises. Create, approve, print, and track gate passes digitally.
Gate Pass Types
| Type | Purpose |
|---|---|
| Visitor | Track visitor entry and exit |
| Material In | Record materials coming into premises |
| Material Out | Record materials leaving premises |
Creating a Gate Pass
Select Type
Choose Visitor, Material In, or Material Out.
Fill in Details
Visitor Pass:
- Visitor name and contact
- Purpose of visit
- Person to meet
- Expected duration
Material Pass:
- Material description and quantity
- Vendor/receiver name
- Vehicle details (optional)
- Reference (PO number, invoice, etc.)
Submit for Approval
Submit the gate pass for manager approval (if approval workflow is enabled).
Approved & Active
Once approved, the gate pass is active. Print it for physical use.
Gate Pass List
View all gate passes with:
- Status (Pending / Approved / Checked-In / Checked-Out / Rejected)
- Type and details
- Date and time
- Filter and search
Printing
Click “Print” on any approved gate pass to generate a printable version with all details and a unique pass number.
Approval Workflow
Gate pass approval can be configured in Settings. When enabled, passes require manager approval before becoming active.
Last updated on